The data supplied to Mason Editions s.r.l., via the website at www.mason-editions.com (hereafter the “Website”) when using services supplied by Mason Editions srl (hereafter “Services”), shall be processed in compliance with personal data protection legislation (GDPR EU Regulation 2016/679 and Italian Privacy Code).
1.Data Controller
1.1. The Data Controller of personal data is Mason Editions S.r.l., with registered office in Castelfranco Veneto, Treviso (31033 – Italy), Via per Salvatronda n. 17/A, number of registration at Treviso Companies Register and VAT number IT04954860260 (hereafter “Mason Editions” or “Data Controller”), phone n. +39.0423723103, info@mason-editions.com.
2. Nature of the data processed and purposes of the processing
2.1. The personal data processed are exclusively of users who has reached the age of majority, where personal data is defined as any information on a physical person who is identified or may be identified, either directly or indirectly through reference to any other information.
The data processed are the data provided by the user to the Data Controller when registering for the newsletter Service and / or requesting for supply/activation of a Mason Editions Service and/or when sending communications to Mason Editions via e-mail or through an appropriate form to be filled in, such as name and surname, date of birth, e-mail address, postal address, telephone number, as well as the data collected by Mason Editions when browsing the Website, such as IP address, information obtained through cookies.
2.2 The data will be used for the following purposes:
A) for the performance of the Services requested, for the fulfilment of obligations under the law and EU regulations or legislation, as well as for exercising rights before the Courts;
B) for the promotion, via e-mail and for sending advertising material exclusively regarding Mason Editions products or services, and in order to conduct market surveys and to send free samples or promotional gifts of modest value;
C) for the analysis of consumers’ habits and consumption choices, for the creation of a user’s profile on the basis of the information and preferences expressed when browsing the Website or during the use of the Services requested, for the purpose of sending personalized advertising communications via e-mail.
The profiling activity as identified in section 2.2C shall not produce legal effects on the user nor affect him personally, except for the communication and promotion of personalized offers.
3. Obligatory/optional nature of providing data
3.1 Providing the data requested at the time of activation of Services for the purposes identified in the section 2.2A above is mandatory, as it is strictly functional for providing the Services requested and meeting legal obligations. Refusal to supply data will make it impossible for Mason Editions to complete the process of providing the Services requested and/or meeting legal obligations.
3.2 Providing the data requested for the purposes identified in sections 2.2B, 2.2C above is optional.
Refusal to consent to the purposes of sections 2.2B, 2.2C will have no effect on the providing of Services. Users will be able to use Mason Editions Services anyway.
Users may object to processing for the purposes identified in sections 2.2B, 2.2C either right away, by not giving their consent while activating the newsletter Service or further Services, or at a later time, by sending an e-mail to info@mason-editions.com. Users tick off checkboxes at the time of activation of Services to consent to use of the data identified above for the purposes specified therein; if users do not select a particular checkbox, they will be considered not to have consented to processing for this purpose.
4.Processing methods
4.1 Users’ data will be collected on line during the activation of the Services requested, by comparing items of parts of items of information, or through use of the e-mail service.
4.2 Users’ data will be processed through registration, consultation, communication, storage and deletion operations conducted primarily using electronic tools and manually, ensuring that appropriate measures are taken to protect the security and guarantee the confidentiality of the data processed.
4.3 Mason Editions declares that data registered on its server and/or in suitable premises are protected against the risk of intrusion and unauthorized access, and that it has taken appropriate security measures to ensure the integrity and availability of data and protect areas and places for data storage and accessibility.
4.4 Personal data will be processed by Mason Editions employees and/or collaborators acting as data processors or persons in charge of the processing, in the context of their respective functions and in accordance with the instructions given by Mason Editions.
5. Data disclosure
5.1 Users’ personal data may be disclosed to certain parties appointed by Mason Editions to provide the Services requested and to meet legal obligations.
Data may be disclosed to:
a) people, companies or professionals who provide Mason Editions with bookkeeping, administrative, legal, fiscal and financial assistance, consulting services and collaboration;
b) parties delegated and/or appointed by Mason Editions to perform activities or parts of activities related to the supply of the requested Services and all other external parties who collaborate with Mason Editions and must be informed of the data in order to correctly fulfill Mason Editions obligations under the contract for the supply of Services;
c) Public Authorities in the performance of their institutional functions, within the limits set by laws and regulations.
Users’ data will not be disseminated.
6. Duration of processing
6.1 Personal data will be processed with regard to the purpose mentioned in section 2.2.A for no longer than the period necessary for the performance of Services required, and for the time necessary for the fulfilment of current civil, fiscal and tax obligations and in any case for no longer than a period of 10 years from the termination of the underlined obligation (according to statute of limitation applicable provisions).
6.2 Personal data will be processed with regard to the purposes mentioned in section 2.2.B (marketing/promotional activities) for no longer than 24 months starting from the date in which the consent to the processing of personal data was given.
7. Legal basis for the processing
The legal basis for the processing shall be constituted in accordance with the user’s consent, the compliance with a contractual requirement and the legal provisions.
8. Updating of Privacy Policy
This Privacy Policy is subject to occasional revision. Mason Editions will notify users when changes are made to data processing conditions by publishing the amendments on the Website. If required under current legislation, users will have the option to consent to any new data processing. If the user refuses, his or her data will not be processed according to the changes of the new privacy policy.
